For companies of 15 to 150 people
Know what your company is made of. Then grow it.
A company is people, systems and records inside one skin. Grown without being understood, it spreads too thin or seizes up. Understood one team at a time, it grows and holds. MyDigitalOrganization asks every employee and draws the Company schema, so you grow what you can see.
No credit card. Your first conversation takes 15 minutes. Nobody is contacted until you approve it.
Too much waste, or too much with too little. Both come from the same place.
Nobody can see the whole company at once. The owner sees the org chart; each person sees their own desk; the hours leak in between, on handoffs that are on nobody's diagram. These four came out of one week of conversations at the sample company.
- Accounting · 15 h/wkSigned delivery notes are matched against orders by hand, every day.
- Warehouse · 13 h/wkReal stock lives in one notebook. The ERP is a day behind.
- Sales · 10 h/wkEvery order is typed twice: once in Excel, once in the ERP.
- Logistics · 5 h/wkAddresses are copied by hand from the ERP into the route sheet, because the ERP cannot print a route.
- WorkshopsPull people off the floor for days. The loudest person describes the process. The diagram is out of date by the next quarter.
- Process miningReads system logs, so it only sees what happens inside systems. Paper, chat groups and the notebook stay invisible. Priced for enterprises.
- Ask every personEach employee describes their own work, on their own time. The schema is drawn from all of them together, with every line traced back to who said it.
How it works
- Step 1
Start with yourself
Fifteen minutes about your own work. Your corner of the Company schema draws itself beside the chat while you talk.
- Step 2
Add what you already have
Transcripts, procedures, handover notes. They are read the same way a conversation is, and land in the same place.
- Step 3
Invite who you named
Each colleague gets a 25-minute conversation on their own time, reviews their record, strikes what is wrong, and sends it themselves.
- Step 4
Review, merge, act
Nothing reaches the schema until you merge it. Then every problem carries its hours, its source, and the one question to ask next.
What you get
One Company schema
Teams as boxes. Processes as chains of steps. A wire wherever work crosses from one team to another.
The wires are the handoffs, and most of what costs a company time happens on them. Problems sit in ember on the step where they happen. Click a team or a process to open it; Esc goes back up.
Opportunities · ranked before any figure exists
Problems you can act on
Every problem comes ranked, with who said it and the one question to ask next.
Before anybody has put a number on it, the schema already knows how often the process runs, whether it crosses teams and how many people described it. That orders the list, and the reason is printed on every row. Ask what it costs, commit to a fix, mark it Fixed, or strike it out as Not real with a reason. Nothing is deleted.
Honest about what it does not know
A quality score that says what is missing and who to ask.
Nothing is guessed from logs or copied from a manual. Every figure counts something somebody said, and every line shows who said it. Where two people disagree, the schema says so. Where nobody has described a team, the score says that too, with the question that would fill it in.
How complete the schema is
7.3 / 10 · solid
What seems to be missing
- The team that does it is named on 98 of 183 steps. A step nobody is named on cannot be placed. Ask, for each step: who does this, which team, which role?
- Hours or money on 13 of 44 problems. When somebody names a problem, ask “how long does that cost you, a week?”
What one conversation changed
The procurement specialist's record added 49 new things to the schema and 7 places where two people describe the same work differently.
- Hours lost per week
- 68 → 73.8
- Re-typing between systems
- 16 → 20
- Handoffs between teams
- 19 → 24
- Tools people built themselves
- 10 → 11
The company was not worse off after this conversation. The schema just became truer.
Three views of the same truth
The schema to explore, the Table to sort, the Report to hand over.
The Table puts teams, processes and problems in rows with a “next move” on each. The Report writes it out in plain sentences, for a meeting or for a consultant, and says what it does not know. Both count only what people said.
See a finished schema before you draw yours.
Vitosha Fresh is a demonstration company, drawn from eight conversations. It is what every new account sees first, labelled as a demo, until the first real thing of your own arrives.
-
Accounting× 62 people · 2 interviewed25 h/wk lost
-
Sales× 141 person · 1 interviewed14 h/wk lost
-
Warehouse× 71 person · 1 interviewed13 h/wk lost
-
Logistics× 72 people · 1 interviewed9 h/wk lost
-
Procurement× 51 person · 1 interviewed6 h/wk lost
-
Managementnone1 person · 1 interviewedno figure
- Google Sheet: routes
- Paper notebook: stock
- Viber group: discounts
- Nexus ERP
- Excel price list
For the people you ask
What every employee reads before the first question.
People finish these conversations because the promises are specific and the product keeps them. Your company is the controller. Nothing here evaluates anyone.
- This is not an evaluation of you or your work.
- Everything noted is shown to you first. Nothing reaches your company until you send it yourself.
- You can delete any answer before you send, no questions asked.
- Your own sentences are quoted only where you tick them.
- The person who invited you can read the transcript, but only you can put it into the schema.
- You are talking to an assistant, not a human
Where the data goes
- Named AI processorQuestions come from a model run by Anthropic, in the US, under the EU Standard Contractual Clauses. Only what people type is sent, never names or emails. Everything is stored on our server in Finland (EU).
- Not used for trainingConversations are not used to train AI models. Anthropic's commercial terms forbid it.
- You stay the controllerYour company decides what is kept. People can delete before sending; nothing is deleted automatically.
- Processing agreement includedA GDPR data processing agreement is part of our terms, with its two sub-processors named: Anthropic (AI) and Hetzner (hosting, Finland, EU). A DPIA template is available on request.
Priced per company, not per person asked.
Conversations are included. Free until your first Company schema is drawn. Tools in this category usually start at five figures a year and a sales call.
-
Starter
€99 / month
Up to 25 employees interviewed, 1 admin, the full Report and exports.
Start free on Starter -
Team
€249 / month
Up to 100 employees, 3 admins, re-interviews every quarter to see what changed.
Start free on Team -
Consultant
€149 / month, per client workspace
One workspace per client engagement, your name on the Report, discovery in a week.
Talk to us about the Consultant plan
Alpha prices, in euros, excluding VAT. No card is asked for until billing opens.
Questions owners ask
Will my people really talk to an AI?
The assistant opens with three promises: it is not an evaluation, nothing leaves them until they send it, and it draws no conclusions about people. They can skip any question and come back to the same link later. You can read every transcript.
I already have transcripts and procedures. Do I have to start from zero?
No. Add them as documents; they are read the same way a conversation is and wait under Sent in until you merge them. A handover note that describes who passes what to whom draws the same wires a conversation does.
What is the sample company I see when I sign up?
Vitosha Fresh is a demonstration company, labelled as a demo on every screen. It shows what a finished schema looks like. The moment you start your own conversation, add a document or invite a colleague, the demo disappears for good and your own company starts from what you add. Nothing from the demo is copied over.
Where does the data go?
Your company is the controller. The conversation text goes to the AI model run by Anthropic in the US, under the EU Standard Contractual Clauses, and is stored on our server in Finland (EU). Names, emails and anything from the device are never sent. Data stays until you or the employee delete it.
How is this different from a process-mining tool?
Process mining reads system logs, so it sees only what happens inside systems. Most of the problems in a small company happen between systems: on paper, in a chat group, in someone's head. We ask the people.
How long until I see something?
Your own corner of the schema appears while you do your conversation, in about 15 minutes. The company fills in as your colleagues send theirs, 25 minutes each, on their own time.
Do I need a consultant to read it?
No. The Report is written in plain sentences, counts only what people said, and says what it does not know. Consultants use it as their discovery phase.
Start with your own conversation.
Fifteen minutes, no card. Your first team draws itself before you finish.